DBS POLICY STATEMENT
YHTA adheres to the DBS Code of Practice which can be viewed here
Every candidate accepted for registration as a Temporary Worker with YHTA must have a current and valid enhanced Disclosure and Barring Service certificate (DBS certificate) valid for the Child Workforce. All applicants are informed of this requirement on the application/contact form which is completed as a mandatory requirement of the registration process and during the course of a subsequent interview.
DBS certificates obtained by YHTA will be deemed to have expired 3 years from the issue date of the certificate. Prior to the conclusion of this three year period, those candidates who work consistently with YHTA will be asked to obtain a new DBS certificate, unless the current status of the certificate can be verified by the applicant’s current and valid subscription to the Update Service.
YHTA will accept an enhanced DBS certificate obtained for the candidate by another agency or employers provided:
- it is valid for the child workforce
- the applicant has subscribed to the Update Service and the date of the disclosure certificate matches the date of issue stated on the Update Service check, OR
- The disclosure certificate was issued within 6 months of the candidate’s registration interview with YHTA AND the candidate has a school-based reference for work within the past three months
The original DBS certificate must be presented at the candidate’s registration interview. These DBS certificates will be deemed to have expired three years from the date of issue on the certificate, unless the candidate has a current and subscription to the Update Service.
DBS certificates become invalid if the candidate has a gap of three months or more from education-based employment (excluding the 6 week summer break for schools). In these circumstances a new DBS certificate must be obtained if the current certificate cannot be verified by the candidate’s subscription to the Update Service.
All applicants who apply for a DBS certificate with YHTA will be able to apply for reimbursement of the cost of the DBS certificate after a specified number of assignments. YHTA will require sight of original DBS certificates, unless the DBS certificate has been obtained through ERYCC and they have confirmed that the DBS certificate is clear. YHTA will conduct a risk assessment on all DBS certificates which contain information, to ascertain whether or not a candidate is suitable for placement in an education setting. DBS certificates and the information they contain are shared only with those who need to have access to them in the course of their duties and not passed to any third party persons not authorised to receive them. All candidates are advised to carry the DBS certificate to each assignment to assist the record keeping of client schools and nurseries. YHTA recommends that a candidate shows the school their DBS certificate and/or will share the date of issue, reference number and any matters of note recorded on the certificate.
As far as possible, YHTA will make sure recipients of DBS certificate information do not discriminate against an applicant on the basis of information contained on the certificate. A criminal record will not necessarily be a bar to obtaining a position and applicants can be assured that information contained on the DBS certificate will not be used unfairly. Any matters revealed on the DBS certificate will be discussed with the applicant before full acceptance of registration with YHTA. The decision to decline any applicant will be made at senior level and will be handled with the utmost sensitivity.
DBS certificates are stored securely in accordance with DBS storage policies, and may now be kept for up to 3 years. The date of issue and unique reference number for DBS certificates are recorded on our secure database. YHTA will fully co-operate with any requests from the DBS to undertake assurance checks as to the proper use and safekeeping of DBS certificate information and will report to the DBS any suspected malpractice in relation to this Code of Practice or any suspected offences in relation to the misuse of DBS certificate information.